International Stroke Conference 2019

International Stroke 2019 Exhibitor Bulletin

Thank you for choosing to exhibit at the American Heart Association/ American Stroke Association International Stroke Conference 2019. We look forward to welcoming you to Honolulu, HI!

Please read through the following bulletin for upcoming deadlines and important tools to help ensure you have the best experience at the International Stroke Conference. Please also be sure to check our website, or follow the links to your left for the most up to date information.

If applicable, please also be sure to forward to your Exhibitor Appointed Contractor to ensure they are aware of these important notices.

UPCOMING DEADLINES:

11/26/18 Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines
12/06/18 Convention Data Services advanced discount deadline for Lead Retrieval
12/17/18 Deadline for submitting Booth Activities Information Form
01/04/19 EAC: Notification of Use Form and Proof of Insurance due to AHA
01/10/19 Freeman Discount Deadline
01/10/19 Electrical order deadline through Freeman Services
01/14/19 Telecommunications discount deadline
01/11/19 Freeman Audio Visual Discount deadline

 

REQUIRED FORMS: PLEASE USE YOUR PASSWORD TO ACCESS

12/17/18 Deadline for Booth Activity Form
12/03/18 Deadline for Onsite Show Guide and Company Profile

 

ISLAND BOOTH STRUCTURE & SCHEMATICS

Exhibitors with island booths of 400 square feet or more, structures exceeding 10 feet in height and/or two-story booths must Submit Booth Schematics to rita.m.pacheco@heart.org in the AHA Exhibits Department for review and approval.

EXHIBITOR SERVICE KIT

Don’t forget to order your services for your booth to take advantage of the early bird deadlines. Exhibitor Logistical Kit

REGISTRATION NOW OPEN! NEED REGISTRATION ASSISTANCE?

Can’t find your user name and password, request it here. Have questions or need assistance contact us.

HOUSING NOW OPEN

Submit your Housing.

BEWARE OF DATA POACHERS

Remember that AHA does not sell nor make available email addresses for registered meeting attendees. Any company contacting you claiming to have this information has obtained it by poaching publicly available data. AHA does NOT recommend the use of these services nor does AHA share attendee lists outside of its official postal mailing lists.

BEWARE OF UNAUTHORIZED HOUSING VENDORS:

Please be aware of unofficial contractors attempting to sell to AHA exhibitors!
We have already heard reports of aggressive callers from various unaffiliated groups that send out email solicitations or call you with reduced room rates.
Please be advised that the Only company authorized to arrange hotel reservations is OnPeak, via AHA’s Annual Meeting website. These companies often represent themselves as sanctioned by AHA, but they are not.

NOW ACCEPTING UNOFFICIAL SATELLITE EVENT (USE) APPLICATIONS

Interested in hosting an event in conjunction with the International Stroke? Please visit our USE website or contact Amy Miller, amy.miller@heart.org at 214-706-1922.

SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Act now!! Increase your booth traffic by advertising. Print advertising available with the Final Program Book and Stroke Daily News. Digital marketing open with the ePreviews. Support ISC through sponsorship of the Abstracts on USB, Communications Center, Charging Lounge. Benefit from big impact with your ad message on an Ad Banner in the Convention Center or on the Aisle Signs in the Exhibit Hall. Two openings available with the Industry Theater educational opportunity that includes complimentary lunch provided by AHA/ASA. HURRY. Opportunities are closing!! For information: Cathleen Gorby cgorby@ascendmedia.com or click here for full details.

EXHIBITOR RESOURCES:

Exhibitor Logistical Kit
Booth Construction Guidelines
Rules and Regulations
EAC Policies and Procedures
Exhibitor Registration
Exhibitor Housing
Business Suite Application

MEETING RESOURCES:

Program/General Meeting Information
Hawaii Visitor Information

Sincerely,
Your AHA/ASA Exhibits Team

Rita Pacheco
Exhibits Manager, ISC
214-706-1873
rita.m.pacheco@heart.org
Heather Starks
Sponsorship & Advertising
214-706-1553
heather.starks@heart.org
Amy Miller
Unofficial Satellite Events
214-706-1922
amy.miller@heart.org
 
AHA/ASA Exhibits
7272 Greenville Ave
Dallas, TX 75231
Phone: (214) 706-1425
exhibits@heart.org

 

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