International Stroke Conference 2020

International Stroke 2020 Exhibitor Bulletin #3

Thank you for choosing to exhibit at the American Heart Association/ American Stroke Association International Stroke Conference 2020. We look forward to welcoming you to Los Angeles, CA.!

Please read through the following bulletin for upcoming deadlines and important tools to help ensure you have the best experience at the International Stroke Conference. Please also be sure to check our website for the most up to date information or click on the links below.

If applicable, please also be sure to forward to your Exhibitor Appointed Contractor to ensure they are aware of these important notices.

UPCOMING DEADLINES:

12/03/19 Deadline for Onsite Show Guide and Company Profile Please use your Password to access required forms
12/03/19 Deadline for Submitting Booth Activity Form Please use your Password to access required forms
Extended date to: 12/20/19 Island Booth Structure and Schematics due to AHA submit booth schematics. See Booth Construction Guidelines
01/18/20 EAC: Notification of Use Form and Proof of Insurance due to AHA
01/27/20 Freeman Discount Deadline
01/27/20 Electrical order deadline through Freeman Services
01/26/20 Telecommunications discount deadline
01/19/20 Freeman Audio Visual Discount deadline

 

HOUSING AND REGISTRATION ARE OPEN

​Housing is OPEN Submit your Housing
Registration: Can’t find your user name and password, request it here. Have questions or need assistance contact us​.​

REQUIRED FORMS: PLEASE USE YOUR PASSWORD TO ACCESS

Once you are in your online file Select “Your Exhibitor Checklist”

12/03/19 Deadline for Onsite Show Guide and Company Profile
12/03/19 Deadline for Submitting Booth Activity Form

ISLAND BOOTH STRUCTURE & SCHEMATICS

Exhibitors with island booths of 400 square feet or more, structures exceeding 10 feet in height and/or two-story booths must submit booth schematics to the AHA Exhibits Department for review and approval

EXHIBIT HALL HOURS

Wednesday & Thursday, February 19th and February 20th   10:0 a.m. – 4:00 p.m.

Exhibit Hall/Coffee Breaks:
10:15 a.m. — 10:30 a.m..
2:30 p.m. — 3:00 p.m.

EXHIBITOR SERVICE KIT​: PLACE YOUR ORDERS NOW!!!

Don’t forget to order your services for your booth to take advantage of the early bird deadlines. Exhibitor Logistical Kit​​

​SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Act now!!  Increase your booth traffic by advertising. Print advertising available in Conference Bag Inserts and Stroke Daily News. Digital marketing open with the ePreviews and Mobile Push Alerts. Support ISC through sponsorship of the Communications Center, Charging Lounge, Social Media lounge, Game of Strokes and Yoga. Benefit from big impact with your ad message on an Ad Banner in the Convention Center in the Exhibit Hall. Openings available with the Industry Theater educational opportunity. HURRY. Opportunities are closing!! For information: Cathleen Gorby cgorby@ascendmedia.com​​ or click here​​ for full details.

BEWARE OF DATA POACHERS

Remember that AHA does not sell nor make available email addresses for registered meeting attendees. Any company contacting you claiming to have this information has obtained it by poaching publicly available data. AHA does NOT recommend the use of these services nor does AHA share attendee lists outside of its official postal mailing lists.   Here is a list of our Preferred Contractors

NOW ACCEPTING UNOFFICIAL SATELLITE EVENT (USE) APPLICATIONS

​Interested in hosting an event in conjunction with the International Stroke?  Please visit our USE website​​ or contact Amy Miller, amy.miller@heart.org​ ​​​​at 214-706-1922.

BEWARE OF UNAUTHORIZED HOUSING VENDORS:

Please be aware of unofficial contractors attempting to sell to AHA exhibitors!
We have already heard reports of aggressive callers from various unaffiliated groups that send out email solicitations or call you with reduced room rates. Please be advised that the Only company authorized to arrange hotel reservations is OnPeak, via AHA’s Annual Meeting website. These companies often represent themselves as sanctioned by AHA, but they are not.

PROMOTE YOUR PARTICIPATION AT ISC

We encourage you to promote your participation at the International Stroke Conference on social media before the meeting and while onsite! Please include the official conference hashtag #ISC20 and on Twitter tag @AHAMeetings in your posts!”

EXHIBITOR RESOURCES:

Exhibitor Logistical Kit
Booth Construction Guidelines
Rules and Regulations
EAC Policies and Procedures
Exhibitor Registration
Exhibitor Housing
Business Suite Application

MEETING RESOURCES:

Program/General Meeting Information
Los Angeles Convention Center

Sincerely,
Your AHA/ASA Exhibits Team

Rita Pacheco
Exhibits Manager, ISC
214-706-1873
rita.m.pacheco@heart.org
Tasha Wells
Sponsorship & Advertising
214-706-1684
tasha.wells@heart.org
Amy Miller
Unofficial Satellite Events
214-706-1922
amy.miller@heart.org
AHA/ASA Exhibits
7272 Greenville Ave
Dallas, TX 75231
Phone: (214) 706-1425
exhibits@heart.org

 

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