Scientific Sessions 2018

Scientific Sessions 2017 Exhibitor Bulletin

September 8, 2017

Thank you for choosing to exhibit at the American Heart Association’s Scientific Sessions 2017. We look forward to welcoming you to Anaheim, CA!

Please read through the following bulletin for upcoming deadlines and important tools to help ensure you have the best experience at Scientific Sessions.

If applicable, please also be sure to forward to your Exhibitor Appointed Contractor to ensure they are aware of these important notices.

Upcoming Deadlines:

10/6/17 EAC Notification of Use Form & Proof of Insurance
10/6/17 Booth Structure & Schematics Submission to AHA
10/6/17 Freight Information Form Deadline
10/12/17 Lead Retrieval Advanced Pricing Deadline
10/16/17 Freeman Decorating Early Pricing Deadline
10/16/17 Freeman AV Early Pricing Deadline
10/21/17 Internet, Telephone, and Catering Early Pricing Deadline
10/16/17 Electrical & Plumbing Early Pricing Deadline


TARGET MOVE-IN

The AHA has made every effort to control exhibitor costs during move-in by allowing an additional day per the Target Plan.  Those wishing to request an off-target move-in may do so by submitting a request to julie.davis@heart.org.

ISLAND BOOTH STRUCTURE & SCHEMATICS

Exhibitors with island booths of 400 square feet or more, structures exceeding 10 feet in height and/or two-story booths must submit booth schematics to the AHA Exhibits Department for review and approval.

REGISTRATION IS OPEN! NEED REGISTRATION ASSISTANCE?

Can’t find your user name and password, request it here.  Have questions or need assistance, contact us.

BEWARE OF UNAUTHORIZED HOUSING VENDORS

Please be aware of unofficial contractors attempting to sell to AHA exhibitors!

We have already heard reports of aggressive callers from various unaffiliated groups that send out email solicitations or call you with reduced room rates. Please be advised that the only company authorized to arrange hotel reservations is OnPeak, via AHA’s Annual Meeting website. These companies often represent themselves as sanctioned by AHA, but they are not.

We strongly discourage any exhibitor conducting business with either company, as there have been numerous fraudulent reports.

NEW EXHIBIT HALL HOURS

Sunday, November 12th 11 a.m. – 5 p.m.

Monday, November 13th 10 a.m.- 4:30 p.m. WEAR RED DAY

Tuesday, November 14th  10 a.m.- 3 p.m. WEAR SNEAKERS DAY

NOW ACCEPTING UNOFFICIAL SATELLITE EVENT (USE) APPLICATIONS

Interested in hosting an event in conjunction with Scientific Sessions 2017?  Please visit our USE website or contact Amy Miller at 214-706-1922.

SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Drive traffic to your booth with AHA sponsorship and advertising opportunities like the Cardiovascular Expert Theaters and the Walking Challenge.  Act quickly to take advantage of these opportunities that are selling out quickly and deadlines are fast approaching. Contact Heather Starks for details.

We want to make your experience at AHA Scientific Sessions as successful as possible.  Please let us know if there is anything we can do to assist in your preparations for the meeting.  Thank you for your continued support of Scientific Sessions and the American Heart Association.

Sincerely,
Your AHA Exhibits Team

Julie Davis
Scientific Sessions Exhibits
214-706-1943
julie.davis@heart.org
Heather Starks
Sponsorship & Advertising
214-706-1553
heather.starks@heart.org
Amy Miller
Unofficial Satellite Events
214-706-1873
amy.miller@heart.org

 

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