HAWAII CONVENTION CENTER
1801 Kalakaua Ave,
Honolulu, HI 96815
Phone: (808) 943-3500
Exhibit Space Application Dates & Deadlines
|Exhibit Application Process||OPEN|
|Priority Rate Discount Deadline||February 28, 2018|
|Priority Space Assignment Sent||March 15, 2018|
|Deadline for exhibitor listing in on-site Planner||December 1, 2018|
Other Key Information
|Exhibitor Housing||Open on October 10, 2018|
|Group Housing||Open on October 10, 2018|
|Exhibitor Registration||Open on October 10, 2018|
|Exhibitor Service Kit Available||July 31, 2018|
|Unofficial Satellite Events Open||Opens July 9, 2018|
Exhibit Dates & Times
|Wednesday February 6, 2019||8:30 AM – 3:00 PM|
|Thursday February 7, 2019||8:30 AM – 3:00 PM|
Exhibit Space Rates & Assignment Procedures
|Through February 28, 2018||$33 PSF|
|Beginning March 1, 2018||$35 PSF|
|Beginning August 1, 2018||$37 PSF|
|There is no additional charge for islands or corners. AHA reserves the right to restrict the availability of certain sizes at their own discretion.|
|Public Service Rate*||$20 PSF|
*Public service space is subject to availability. This discounted rate is only available in the nonprofit designated area on the floor so book your nonprofit space now. Limited space available. Once the area is sold out base rates will apply. Proof of nonprofit status must be submitted to Rita.M.Pacheco@heart.org for all new organizations.
All Applications received prior to February 28, 2018 will be part of Priority Space Assignments and assigned based on priority points accrued per the exhibiting company. All applications received after March 1, 2018 will be assigned upon receipt after Deposit is received. Beginning August 1, 2018 100% payment due in full before space assignment will be completed. AHA Priority Point Policy can be found in our AHA Scientific Conference Rules & Regulations.
For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.
|Monday, February 4, 2019||1:00 PM – 5:00 PM|
|Tuesday, February 5, 2019||8:00 AM – 5:00 PM|
|Overtime rates will apply after 4:30 PM, Monday-Friday.|
|All Requests for early move-in must be approved by AHA.|
For more information and helpful hints on post-show procedures and move-out, please go to www.freemanco.com/postshowFAQ.
|Thursday, February 7, 2019||3:00 PM – 10:00 PM|
|Friday, February 8, 2019||8:00 AM – 12:00 PM|
|We will begin returning empty containers once the aisle carpet is removed.|
Badges will not be mailed. Exhibitors can collect their badge from Exhibitor Registration during the following hours:
|Tuesday, February 5, 2019||6:30 AM – 5:00 PM|
|Wednesday, February 6, 2019||6:30 AM – 5:00 PM|
Basic Inline Booth
Each inline booth (10’ x 10’ – 10’ x 40’ booth) will be set with 8’ high black back drape, 3’ high black side dividers, and a 7” x 44” identification sign and booth identification on floor. Drape will be provided in show colors only.
Carpet is mandatory for all booths. Exhibitors may use their own carpet or order it from the general contractor. The AHA/ASA will provide tuxedo (a black & gray tweed) aisle carpet.
Freight & Equipment Delivery
Freeman will control the docks throughout the International Stroke Conference. Please refer to Freeman Labor Jurisdictions in Freeman Online for further clarification.
The ASA Show Management has selected suppliers to provide exhibitors quality service at reasonable prices. The official contractors will have service desks at the Exhibitor Service Center located in back of the Exhibit Hall to assist exhibitors throughout the show. A complete list of official ASA service contractors is available online. Please check each contractor’s forms for early order discounts and deadlines.
Convention Center Regulations
Exhibitors are expected to comply with all Convention Center, City, and State Regulations.