Association Forms
| 11/15/23 | Deadline for submitting Booth Activities Information & Deadline for On-Site Meeting Guide listing and Company Profile. Log into exhibitor portal to update. |
| 12/01/23 | Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines. |
| 12/01/23 |
EAC: Notification of Use Form and Proof of Insurance due to AHA.
New link: https://ahaexhibits.wufoo.com/forms/mjef29713plv5f/ |
Contractor Services
| 12/7/23 | Convention Data Services Advanced discount deadline for Lead Retrieval |
| 01/19/24 | Deadline for Food and Beverage Orders through AVENTURA CATERING (orders after this date will incur a 10% late fee) |
| 01/08/24 | Freeman Advanced discount deadline |
| 01/08/24 | Freeman Audio Visual Advanced discount deadline |
| 01/19/24 | Electrical Advanced order deadline |
| 01/19/24 | Telecommunications Internet discount deadline |
Move-In/Move-Out/Shipping
| 01/08/24 | First day Freeman will accept boxed, crated, skidded material shipments to warehouse. |
| 01/30/24 | Last day Freeman will accept materials to Freeman Warehouse without penalty. |
| 02/05/24 | Freeman will begin to accept materials shipped directly to show site at Phoenix Convention Center. |
| 02/05/24 |
Exhibitor Move-In 8:00 a.m. – 5:00 p.m. NOTE: Booths requiring additional move-in time, please contact Show Management at exhibits@heart.org for early move-in requests. |
| 02/06/24 | Exhibitor Move-In Begins 8 a.m. – 5:00 p.m. |
| 02/06/24 | Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval. |
| 02/07/24 | International Stroke Conference Exhibits open 9:00 a.m. – 5:00 p.m. |
| 02/08/24 | International Stroke Conference Exhibits open 9:00 a.m. – 5:00 p.m. |
| 02/08/24 | Exhibit Dismantle 5:00 p.m. – 10:00 p.m. |
| 02/09/24 | Exhibit Dismantle 8:00 a.m. – 12:00 p.m. |
