International Stroke Conference 2025

Dates, Deadlines & Forms

Association Forms

11/15/23 Deadline for submitting Booth Activities Information & Deadline for On-Site Meeting Guide listing and Company Profile.  Log into exhibitor portal to update.
12/01/23 Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines.

EAC: Notification of Use Form  and Proof of Insurance due to AHA.


New link:


Contractor Services

12/7/23 Convention Data Services Advanced discount deadline for Lead Retrieval
01/19/24 Deadline for Food and Beverage Orders through AVENTURA CATERING (orders after this date will incur a 10% late fee)
01/08/24 Freeman Advanced discount deadline
01/08/24 Freeman Audio Visual Advanced discount deadline
01/19/24 Electrical Advanced order deadline
01/19/24 Telecommunications Internet discount deadline



01/08/24 First day Freeman will accept boxed, crated, skidded material shipments to warehouse.
01/30/24 Last day Freeman will accept materials to Freeman Warehouse without penalty.
02/05/24 Freeman will begin to accept materials shipped directly to show site at Phoenix Convention Center.

Exhibitor Move-In 8:00 a.m. – 5:00 p.m.

NOTE: Booths requiring additional move-in time, please contact Show Management at for early move-in requests.

02/06/24 Exhibitor Move-In Begins 8 a.m. – 5:00 p.m.
02/06/24 Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.
02/07/24 International Stroke Conference Exhibits open 9:00 a.m. – 5:00 p.m.
02/08/24 International Stroke Conference Exhibits open 9:00 a.m. – 5:00 p.m.
02/08/24 Exhibit Dismantle 5:00 p.m. – 10:00 p.m.
02/09/24 Exhibit Dismantle 8:00 a.m. – 12:00 p.m.