Association Forms & Deadlines
|9/6/19||Deadline for submitting Booth Activities Information & Deadline for listing in Planner.
Log into exhibitor portal to update.
|10/12/19||EAC: Notification of Use Form due.|
|10/12/19||EAC: Proof of Insurance due|
|10/12/19||Island Booth Structure and Schematics due to AHA|
|10/12/19||Freight Information Form due to Freeman/AHA|
|8/22/19||Convention Data Services ”early” discount deadline for Lead Retrieval|
|9/26/19||Convention Data Services ”advance” discount deadline for Lead Retrieval|
|10/21/19||Electrical, Lighting, and Plumbing discount deadline|
|10/21/19||Telephone and Internet orders discount deadline|
|10/31/19||Freeman Audio Visual Discount deadline|
|10/31/19||Freeman Discount Deadline|
|10/14/19||First day Freeman will accept boxed, crated, skidded material shipments to warehouse.|
|11/7/19||Last day Freeman will accept materials to Freeman Warehouse without penalty.|
|11/14/19||Exhibitor Move-In begins 8 a.m.
Contact Show Management if early move in is needed.
|11/14/19||Freeman will begin to accept materials at Pennsylvania Convention Center|
|11/15/19||Exhibit hall aisles and booths must be cleared of boxes and crates by 3 p.m. and booth construction complete by 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.|
|11/16/19||Scientific Sessions Exhibits open 12 p.m. – 6 p.m.|
|11/17/19||Scientific Sessions Exhibits open 10 a.m. – 4:30 p.m.|
|11/18/19||Scientific Sessions Exhibits open 10 a.m. – 3 p.m.|
|11/18/19||Exhibit Dismantle 3 p.m. – 7 p.m.|
|11/19/19||Exhibit Dismantle 8 a.m. – 5 p.m.|
|11/20/19||Exhibit Dismantle 8 a.m. – 5 p.m.|