Scientific Sessions 2023 Dates, Deadlines and Forms coming soon. The 2022 details are provided as a general point of reference.
Association Forms
| 8/31/22 | Deadline for submitting Booth Activities Information & Deadline for Onsite Daily News and Company Profile. Log into exhibitor portal to update. |
| 9/5/22 | Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines. |
| 9/30/22 | EAC: Notification of Use Form and Proof of Insurance due to AHA |
Virtual Platform Deadlines
| 8/31/22 | Deadline to upload assets. Log into exhibitor portal to update. |
Contractor Services
| 8/25/22 | Convention Data Services Early Bird discount deadline for Lead Retrieval |
| 10/5/22 | Lincoln Security Advanced discount deadline |
| 10/6/22 | Convention Data Services Advanced discount deadline for Lead Retrieval |
| 10/7/22 | Deadline for Food and Beverage Orders through Savor |
| 10/6/22 | Freeman Advanced discount deadline |
| 10/6/22 | Electrical Advanced order deadline |
| 01/14/22 | Freeman Audio Visual Advanced discount deadline |
| 10/17/22 | Telecommunications Internet discount deadline |
Move-In/Move-Out/Shipping
| 10/4/22 | First day Freeman will accept boxed, crated, skidded material shipments to warehouse. |
| 10/27/22 | Last day Freeman will accept materials to Freeman Warehouse without penalty. |
| Freeman will begin to accept materials shipped directly to show site at McCormick Place Convention Center. | |
| 11/3/22 |
Exhibitor Move-In 8:00 a.m. – 5:00 p.m.
NOTE: Booths requiring additional move-in time, please contact Show Management at exhibits@heart.org for early move-in requests. |
| 11/4/22 | Exhibitor Move-In Begins 8 a.m. – 5:00 p.m. |
| 11/4/22 | Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval. |
| 11/5/22 | Scientific Sessions 2022 Exhibits open 9:00 a.m. – 4:30 p.m. |
| 11/6/22 | Scientific Sessions 2022 Exhibits open 9:00 a.m. – 5:00 p.m. |
| 11/7/22 | Scientific Sessions 2022 Exhibits open 9:00 a.m. – 3:00 p.m. |
| 11/7/22 | Exhibit Dismantle 3:00 p.m. – 7:00 p.m. |
| 11/8/22 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
| 11/9/22 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
