Association Forms
| 8/31/23 | Deadline for submitting Booth Activities Information & Deadline for On-Site Meeting Guide listing and Company Profile. Log into exhibitor portal to update. |
| 9/1/23 | Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines. |
| 9/1/23 | EAC: Notification of Use Form and Proof of Insurance due to AHA. |
Contractor Services
| 8/24/23 | Convention Data Services Early Bird discount deadline for Lead Retrieval |
| 10/5/23 | Convention Data Services Advanced discount deadline for Lead Retrieval |
| 10/12/23 | Deadline for Food and Beverage Orders through Aramark (orders after this date will incur a 10% late fee) |
| 10/12/23 | Freeman Advanced discount deadline |
| 10/16/23 | Electrical Advanced order deadline |
| 01/16/23 | Freeman Audio Visual Advanced discount deadline |
| 10/16/23 | Telecommunications Internet discount deadline |
Move-In/Move-Out/Shipping
| 10/2/23 | First day Freeman will accept boxed, crated, skidded material shipments to warehouse. |
| 10/30/23 | Last day Freeman will accept materials to Freeman Warehouse without penalty. |
| 111/9/23 | Freeman will begin to accept materials shipped directly to show site at McCormick Place Convention Center. |
| 11/9/23 |
Exhibitor Move-In 8:00 a.m. – 5:00 p.m. NOTE: Booths requiring additional move-in time, please contact Show Management at exhibits@heart.org for early move-in requests. |
| 11/10/23 | Exhibitor Move-In Begins 8 a.m. – 5:00 p.m. |
| 11/10/23 | Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval. |
| 11/11/23 | Scientific Sessions 2023 Exhibits open 9:00 a.m. – 4:30 p.m. |
| 11/12/23 | Scientific Sessions 2023 Exhibits open 9:00 a.m. – 5:00 p.m. |
| 11/13/23 | Scientific Sessions 2023 Exhibits open 9:00 a.m. – 3:00 p.m. |
| 11/13/23 | Exhibit Dismantle 3:00 p.m. – 7:00 p.m. |
| 11/14/23 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
| 11/15/23 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
