Scientific Sessions 2022

Dates, Deadlines & Forms

Association Forms

8/31/22 Deadline for submitting Booth Activities Information & Deadline for Onsite Daily News and Company Profile.  Log into exhibitor portal to update.
9/5/22 Island Booth Structure and Schematics due to AHA. See Booth Construction Guidelines.
9/30/22 EAC: Notification of Use Form  and Proof of Insurance due to AHA

 

Virtual Platform Deadlines

8/31/22 Deadline to upload assets.  Log into exhibitor portal to update.

 

Contractor Services

8/25/22 Convention Data Services Early Bird discount deadline for Lead Retrieval
10/5/22 Lincoln Security Advanced discount deadline
10/6/22 Convention Data Services Advanced discount deadline for Lead Retrieval
10/7/22 Deadline for Food and Beverage Orders through Savor
10/6/22 Freeman Advanced discount deadline
10/6/22 Electrical Advanced order deadline
01/14/22 Freeman Audio Visual Advanced discount deadline
10/17/22 Telecommunications Internet discount deadline

 

Move-In/Move-Out/Shipping

10/4/22 First day Freeman will accept boxed, crated, skidded material shipments to warehouse.
10/27/22 Last day Freeman will accept materials to Freeman Warehouse without penalty.
  Freeman will begin to accept materials shipped directly to show site at McCormick Place Convention Center.
 11/3/22

Exhibitor Move-In 8:00 a.m. – 5:00 p.m.

 

NOTE: Booths requiring additional move-in time, please contact Show Management at exhibits@heart.org for early move-in requests.

11/4/22 Exhibitor Move-In Begins 8 a.m. – 5:00 p.m.
11/4/22 Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.
11/5/22 Scientific Sessions 2022 Exhibits open 9:00 a.m. – 4:30 p.m.
11/6/22 Scientific Sessions 2022 Exhibits open 9:00 a.m. – 5:00 p.m.
11/7/22 Scientific Sessions 2022 Exhibits open 9:00 a.m. – 3:00 p.m.
11/7/22 Exhibit Dismantle 3:00 p.m. – 7:00 p.m.
11/8/22 Exhibit Dismantle 8:00 a.m. – 5:00 p.m.
11/9/22 Exhibit Dismantle 8:00 a.m. – 5:00 p.m.

 


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