Scientific Sessions 2019

Dates, Deadlines & Forms

Association Forms & Deadlines

9/6/19 Deadline for submitting Booth Activities Information  & Deadline for listing in Planner.
Log into exhibitor portal to update.
10/12/19 EAC: Notification of Use Form due.
10/12/19 EAC: Proof of Insurance due
10/12/19 Island Booth Structure and Schematics due to AHA
10/12/19 Freight Information Form due to Freeman/AHA

Contractor Services

8/22/19 Convention Data Services ”early” discount deadline for Lead Retrieval
9/26/19 Convention Data Services ”advance” discount deadline for Lead Retrieval
10/21/19 Electrical, Lighting, and Plumbing discount deadline
10/21/19 Telephone and Internet orders discount deadline
10/31/19 Freeman Audio Visual Discount deadline
10/31/19 Freeman Discount Deadline

Move-In/Move-Out/Shipping

10/14/19 First day Freeman will accept boxed, crated, skidded material shipments to warehouse.
11/7/19 Last day Freeman will accept materials to Freeman Warehouse without penalty.
11/14/19 Exhibitor Move-In begins 8 a.m.
Contact Show Management if early move in is needed.
11/14/19 Freeman will begin to accept materials at Pennsylvania Convention Center
11/15/19 Exhibit hall aisles and booths must be cleared of boxes and crates by 3 p.m. and booth construction complete by 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.
11/16/19 Scientific Sessions Exhibits open 12 p.m. – 6 p.m.
11/17/19 Scientific Sessions Exhibits open 10 a.m. – 4:30 p.m.
11/18/19 Scientific Sessions Exhibits open 10 a.m. – 3 p.m.
11/18/19 Exhibit Dismantle 3 p.m. – 7 p.m.
11/19/19 Exhibit Dismantle 8 a.m. – 5 p.m.
11/20/19 Exhibit Dismantle 8 a.m. – 5 p.m.

 

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