Scientific Sessions 2020

Dates, Deadlines & Forms

Association Forms & Deadlines

9/25/20 Deadline for submitting Booth Activities Information & Deadline for listing in Planner. Log into exhibitor portal to update.
10/12/20 EAC: Notification of Use Form due.
10/12/20 EAC: Proof of Insurance due
10/12/20 Island Booth Structure and Schematics due to AHA
10/13/20 Freight Information Form due to Freeman/AHA

Contractor Services

8/20/20 Convention Data Services ”early” discount deadline for Lead Retrieval
9/24/20 Convention Data Services ”advance” discount deadline for Lead Retrieval
10/15/20 Electrical, Lighting, and Plumbing discount deadline
10/24/20 Telephone and Internet orders discount deadline
10/22/20 Freeman Audio Visual Discount deadline
10/22/20 Freeman Discount Deadline

Move-In/Move-Out/Shipping

10/15/20 First day Freeman will accept boxed, crated, skidded material shipments to warehouse.
11/9/20 Last day Freeman will accept materials to Freeman Warehouse without penalty.
11/13/20 Exhibitor Move-In begins 8 a.m.
Contact Show Management if early move in is needed.
11/12/20 Freeman will begin to accept materials at Kay Bailey Hutcheson Convention Center
11/13/20 Exhibit hall aisles and booths must be cleared of boxes and crates by 3 p.m. and booth construction complete by 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.
11/14/20 Scientific Sessions Exhibits open 9 p.m. – 3:45 p.m.
11/15/20 Scientific Sessions Exhibits open 9 a.m. – 3:45 p.m.
11/16/20 Scientific Sessions Exhibits open 9 a.m. – 2 p.m.
11/16/20 Exhibit Dismantle 2 p.m. – 7 p.m.
11/17/20 Exhibit Dismantle 8 a.m. – 5 p.m.
11/18/20 Exhibit Dismantle 8 a.m. – 5 p.m.

 

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