Scientific Sessions 2019

Dates, Deadlines & Forms

Scientific Sessions 2019 details coming soon. Details for 2018 are provided as a point of reference.

Association Forms & Deadlines

8/24/18 Deadline for submitting Booth Activities Information & Deadline for listing in Planner
10/5/18 EAC: Notification of Use Form due
10/5/18 EAC: Proof of Insurance due
10/5/18 Island Booth Structure and Schematics due to AHA
10/5/18 Freight Information Form due to Freeman/AHA

Contractor Services

9/13/18 Convention Data Services ”early” discount deadline for Lead Retrieval
10/16/18 Electrical, Lighting, and Plumbing discount deadline
10/22/18 Telephone and Internet orders discount deadline
10/16/18 Freeman Audio Visual Discount deadline
10/16/18 Freeman Discount Deadline
10/11/18 Convention Data Services “advance” deadline to order Lead Retrieval


10/09/18 First day Freeman will accept boxed, crated, skidded material shipments to warehouse.
10/29/18 Last day Freeman will accept materials to Freeman Warehouse without penalty.
11/08/18 Exhibitor Move-In begins 8 a.m.
Contact Show Management if early move in is needed.
11/08/18 Freeman will begin to accept materials at McCormick Place Convention Center
11/09/18 Exhibit hall aisles and booths must be cleared of boxes and crates by 3 p.m. and booth construction complete by 5 p.m. No one will be allowed to remain in the hall after this time without show management approval.
11/10/18 Scientific Sessions 2018 Exhibits open 11 a.m. – 5 p.m.
11/11/18 Scientific Sessions 2018 Exhibits open 10 a.m. – 4:30 p.m.
11/12/18 Scientific Sessions 2018 Exhibits open 10 a.m. – 3 p.m.
11/12/18 Exhibit Dismantle 3 p.m. – 8 p.m.
11/13/18 Exhibit Dismantle 7 a.m. – 5 p.m.
11/14/18 Exhibit Dismantle 7 a.m. – 5 p.m.