Association Forms
| 9/12/26 | Deadline for submitting Booth Activities Information & Deadline for Onsite Daily News and Company Profile. Log into exhibitor portal to update. |
| 9/12/26 | See Booth Construction Guidelines. Submit booth layout approval |
| 9/12/26 | Deadline to request early move-in. NOTE: Booths requiring additional move-in time, please contact Show Management for early move-in requests. Requests should include time and date of preferred move-in as well as how your freight will arrive at the facility- advanced warehouse or direct. |
| 10/09/25 | EAC: Notification of Use Form and Proof of Insurance due to AHA – SAMPLE FORM All amounts MUST match |
Contractor Services
| 9/24/26 | Maritz Advanced discount deadline for Lead Retrieval |
| 10/06/26 | Freeman Advanced discount deadline |
| 10/06/26 | Freeman Audio Visual Advanced discount deadline |
| 10/06/26 | Electrical Advanced order deadline |
| 10/19/26 | Telecommunications Internet discount deadline |
| 10/23/26 | Deadline for Food and Beverage Orders through OVG (orders after this date will incur a 20% late fee) and new onsite menus will be available with limited offerings. |
Move-In/Move-Out/Shipping
| 10/1/26 | On the first day Freeman will accept boxed, crated, skidded material shipments to warehouse. |
| 11/22/26 | On the last day Freeman will accept materials to Freeman Warehouse without penalty. |
| 11/3/26 | Freeman will begin to accept materials shipped directly to show site at McCormick Place |
| 11/3/26 |
Exhibitor Move-In 8:00 a.m. – 5:00 p.m. (20 x 20 Booths or larger) NOTE: Deadline to request early move-in. NOTE: Booths requiring additional move-in time, please contact Show Management for early move-in requests. Requests should include time and date of preferred move-in as well as how your freight will arrive at the facility- advanced warehouse or direct. Deadline to do so is September 14, 2026. |
| 11/4/26 | Exhibitor Move-In 8:00 a.m. – 5:00 p.m. |
| 11/5/26 | Exhibitor Move-In Begins 8 a.m. – 5:00 p.m. |
| 11/6/26 | Exhibitor Move-In Begins 8 a.m. – 5:00 p.m. Exhibit hall aisles and booths must be cleared of boxes and crates by 5:00 p.m. The exhibit hall closes at 5 p.m. No one will be allowed to remain in the hall after this time without show management approval. |
| 11/7/26 | Scientific Sessions Exhibits Day 1 open 9:00 a.m. – 4:30 p.m. |
| 11/8/26 | Scientific Sessions Exhibits Day 2 open 9:00 a.m. – 4:30 p.m. |
| 11/9/26 | Scientific Sessions Exhibits Day 3 open 9:00 a.m. – 3:00 p.m. |
| 11/9/26 | Exhibit Dismantle 3:00 p.m. – 9:00 p.m. |
| 11/10/26 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
| 11/11/26 | Exhibit Dismantle 8:00 a.m. – 5:00 p.m. |
