Scientific Sessions 2018

Exhibitor Quick Reference

Exhibit Location:

McCormick Place

2301 South Lake Shore Drive
Chicago, IL 60616-1490
Phone: (312) 791-7000

Exhibit Space Application Dates & Deadlines

Exhibit Application Process Opens Apply Today
Priority Rate Discount Deadline April 30, 2018
Deadline for exhibitor listing in on-site Planner August 28, 2018

Other Key Information

Exhibitor Housing Submit Exhibitor Housing Request Today
Group Housing Submit Group Housing Request Today
Exhibitor Registration June 20, 2018
Exhibitor Service Kit Available May 15, 2018
Unofficial Satellite Events Open May 1, 2018
Non Exhibitor USE Opens August 15, 2018

Exhibit Dates & Times

Saturday, November 10 11 a.m. – 5 p.m.
Sunday, November 11 10 a.m. – 4:30 p.m.
Monday, November 12 10 a.m. – 3 p.m.

Exhibit Space Rates & Assignment Procedures

Onsite Renewal at Sessions 2017 $33 PSF
Through April 30, 2018 $35 PSF
Beginning May 1, 2018 $37 PSF
There is no additional charge for islands or corners. AHA reserves the right to restrict the availability of certain sizes at their own discretion.
Public Service Rate* $20 PSF
*Public service space is subject to availability. This discounted rate is only available in the nonprofit designated area on the floor. Nonprofit organizations that wish to take advantage of this rate must submit the exhibit space application/contract no later than May 1, 2017. Proof of nonprofit status must be submitted to julie.davis@heart.org for all new organizations.

Exhibitor Move-In

For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.
Thursday November 8, 2018 8:00 AM – 5:00 PM
Friday November 9, 2018 8:00 AM – 5:00 PM
Overtime rates will apply after 4:30 PM, Monday-Friday and all day on Saturday.
All Requests for early move-in must be approved by AHA.
All Exhibits must be fully installed by 5:00 PM., Friday, November 9, 2018.

Exhibitor Move-Out

For more information and helpful hints on post show procedures and move-out, please go to www.freemanco.com/postshowFAQ
Tuesday November 13, 2018 3:00 PM – 8:00 PM
Wednesday November 14, 2018 8:00 AM – 5:00 PM
Thursday November 15, 2018 8:00 AM – 5:00 PM
We will begin returning empty containers once the aisle carpet is removed.

 

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