Scientific Sessions 2020

Exhibitor Quick Reference

Exhibit Location

Kay Bailey Hutchison Convention Center Dallas
650 S Griffin St
Dallas, TX 75202
Phone: (214) 939-2700

Exhibit Space Application Dates & Deadlines

Exhibit Application Process Opens Apply Today
Early Bird Rate ends May 1, 2020
Standard Rate starts May 2, 2020

Other Key Information

Domestic Exhibitor Housing Coming Soon
International Exhibitor Housing Coming Soon
Group Housing Coming Soon
Exhibitor Registration June 24, 2020
Exhibitor Service Kit Available July 15, 2020
Unofficial Satellite Events Open May 18, 2020
Non-Exhibitor USE Opens August 10, 2020

Marketing Deadlines

Listing in Preview September 9, 2020
Listing in Onsite Meeting Guide September 25, 2020

Exhibit Dates & Times

Saturday, November 14 9:00 a.m. – 3:45 p.m.
Sunday, November 15 9:00 a.m. – 3:45 p.m.
Monday, November 16 9:00 a.m. – 2 p.m.

Exhibit Space Rates & Assignment Procedures

Onsite Renewal at Sessions 2020 $34 PSF
Through April 30, 2020 $36 PSF
Beginning May 1, 2020 $38 PSF
There is no additional charge for islands or corners. AHA reserves the right to restrict the availability of certain sizes at their own discretion.
Public Service Rate* $20 PSF
*Public service space is subject to availability. This discounted rate is only available in the nonprofit designated area on the floor. Proof of nonprofit status must be submitted to julie.welsh@heart.org for all new organizations.

Exhibitor Move-In

Thursday November 12, 2020 8:00 AM – 5:00 PM
Friday November 13, 2020 8:00 AM – 5:00 PM
All Requests for early move-in must be approved by AHA.
All Exhibits must be fully installed by 5:00 PM., Friday, November 13, 2020.

Exhibitor Move-Out

Monday November 16, 2020 3:00 PM – 7:00 PM
Tuesday November 17, 2020 8:00 AM – 5:00 PM
Wednesday November 18, 2020 8:00 AM – 5:00 PM
We will begin returning empty containers once the aisle carpet is removed.

 

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