Scientific Sessions 2019

Exhibitor Quick Reference

Exhibit Location:

Pennsylvania Convention Center
1101 Arch Street
Philadelphia, PA 19107-2299
Phone: (215) 418-4700

Exhibit Space Application Dates & Deadlines

Exhibit Application Process Opens Apply Today
Early Bird Rate ends April 1, 2019
Standard Rate starts April 2, 2019

Other Key Information

Domestic Exhibitor Housing Submit Request Today
International Exhibitor Housing Submit Request Today
Group Housing Submit Request Today
Exhibitor Registration July 1, 2019
Exhibitor Service Kit Available July 15, 2019
Unofficial Satellite Events Open May 1, 2019
Non-Exhibitor USE Opens August 12, 2019

Marketing Deadlines

Listing in Preview August 16, 2019
Listing in Onsite Meeting Guide September 11, 2019

Exhibit Dates & Times

Saturday, November 16 Noon – 6 p.m.
Sunday, November 17 10 a.m. – 4:30 p.m.
Monday, November 18 10 a.m. – 3 p.m.

Exhibit Space Rates & Assignment Procedures

Onsite Renewal at Sessions 2018 $34 PSF
Through April 30, 2018 $36 PSF
Beginning May 1, 2018 $38 PSF
There is no additional charge for islands or corners. AHA reserves the right to restrict the availability of certain sizes at their own discretion.
Public Service Rate* $20 PSF
*Public service space is subject to availability. This discounted rate is only available in the nonprofit designated area on the floor. Proof of nonprofit status must be submitted to julie.davis@heart.org for all new organizations.

Exhibitor Move-In

Thursday November 14, 2019 8:00 AM – 5:00 PM
Friday November 15, 2019 8:00 AM – 5:00 PM
All Requests for early move-in must be approved by AHA.
All Exhibits must be fully installed by 5:00 PM., Friday, November 9, 2019.

Exhibitor Move-Out

Monday November 18, 2019 3:00 PM – 7:00 PM
Tuesday November 19, 2019 8:00 AM – 5:00 PM
Wednesday November 20, 2019 8:00 AM – 5:00 PM
We will begin returning empty containers once the aisle carpet is removed.

 

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